What information do I collect and how?
If you decide to contact me using the contact details provided on my website, then in the course of our conversation I may make a note of your name and contact details (phone, email, address) so that we can contact each other regarding counselling. During your free 15-minute consultation I may also take any other relevant data, for example, brief personal information and explore your reasons and hopes for attending counselling. If we subsequently end up working together, I will provide you with a Counselling Contract via email to read through and sign and we will discuss this verbally in your first session. During the first session I will work through an initial assessment which includes capturing the following personal data:
- Personal contact details: Name, address, phone number(s), email address.
- Emergency contact details: Name, address, contact number, relationship.
- GP surgery: Name, address, contact number.
- Equal Opportunities: Age, disabilities, ethnicity, religion, gender, gender identity, sexual orientation, marriage/civil partnership status, pregnancy/maternity.
- Health conditions and medical treatment: Diagnosed and suspect, medications.
- Employment/education: Current status, sector/industry, usual work patterns.
- Previous counselling history.
- Personal history: Early childhood history, any significant life events, family and support networks.
Subsequent sessions may involve correspondence in organising or changing sessions, or I may send you worksheets, activities or resources to help you as part of your counselling journey.
Therapy with Lauren website and emails may include hyperlinks to third party social media websites. I have no control over these and am not responsible for the privacy policies and practices of third parties, please go to these websites separately to retrieve information on how they manage your data.
How do I store your data and how long do I keep it?
I am the only person who will have access to your data and all data is stored safely and securely in line with GDPR regulations. I collect data from you from the initial enquiry, this is stored either via the email server if correspondence takes place via email, or if verbally this is written on paper. All paper notes are kept in a locked filing cabinet where I am the only person who has access, for any documents stored electronically, these are kept on a password protected computer. During initial contact I will take personal details from you and a brief personal history, after sessions I will keep very brief notes which are anonymised and stored securely for a period of up to three years after your last session. I will not use your details or pass them on to third parties, except in exceptional circumstances outlined in the Confidentiality Agreement within the Counselling Contract.
You contact details, Counselling Contract, Confidentiality Agreement and Initial Assessment will be kept securely in a file. All data I hold for you will be stored in line with the data protection regulations. I will keep this information about you and our sessions for as long as we work together, and for up to three years after our contract ends. From first contact you have with Therapy with Lauren, you consent to my collecting and storing relevant personal data on you, for the purposes of supporting our work together.
How will I use your data?
Personal data collected and stored during our work together will only be kept for reference, and not used for any other purpose. I will not share your data with anyone, unless legally required to, details of this can be found on the Confidentiality Agreement, supplied to you before therapy commences.
- What do I use your information for?
All data is kept for the purpose of providing a counselling service in the following ways:
- To provide you with a safe, professional and supportive service which meets your therapeutic needs.
- To notify you of any changes to your session times/days as well as any other changes to Therapy with Lauren as a counselling service.
- To provide any additional resources or suggest referrals of other services I feel would be beneficial to you.
- To seek feedback for you about your experience of counselling with me and to take on any changes or improvements you may suggest.
- To fulfil my administrative, legal and contractual responsibilities as your counsellor.
- What are your rights?
As a data subject, you have the following legal rights:
- Your right of access – You have the right to ask me for copies of your personal information.
- Your right to rectification – You have the right to ask me to rectify personal information you think is inaccurate. You also have the right to ask me to complete information you think is incomplete.
- Your right to erasure – You have the right to ask me to erase your personal information in certain circumstances.
- Your right to restriction of processing – You have the right to ask me to restrict the processing of your personal information in certain circumstances.
- Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
- Your right to data portability – You have the right to ask that I transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
- Your right to complain to a supervisory authority – You have the right to complain if you are unhappy with the way I have used or stored your data.
- Your right to withdraw consent – You have the right to withdraw consent in storing your data at any time.
Changes to the Privacy Notice
I may change this Privacy Notice from time to time. Please check this Privacy Notice regularly to ensure you are aware of the most recent version (https://therapywithlauren.co.uk/privacy-notice/). For any questions about this Privacy Notice, how I handle your personal data, or you wish to exercise any of your rights, please contact Lauren Ashton on 07536 991298 or email: firstname.lastname@example.org If your wish to raise concerns externally you may contact the Information Commissioner’s Office (ICO) direct, their contact details are available on the ICO website: www.ico.org.uk.
Last updated: July 2021